Section 4. Human Resource Management

4.6 Rules of Employment

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Work rules are specific rules for the workplace containing working conditions such as working hours and wages, as well as rules that employees must comply with when working for business reasons. Employers with 10 or more regular employees must draw up the work rules and submit these to the local Labor Standards Inspection Office. Establishments with fewer than 10 workers are also encouraged to draw up work rules. Where work rules are established, they have the same legal force as labor contracts insofar as they are reasonable in content.

4.6.1 Items to be included in Rules of Employment

Work rules must at a minimum contain the following items.

(1)

Start and finish times, breaks, days off, leave of absence (including childcare and family care leave), and work shift arrangements where work is to be performed by two or more teams of workers.
(2)

Methods of determining, calculating and paying wages (excluding special bonuses and other pay), wage closing day of pay roll and pay day, as well as matters pertaining to wage raise.
(3)

Matters pertaining to resignation or dismissal (including grounds for dismissal).

Any arrangements established regarding the following matters must be included in the work rules:

(4)

Retirement allowances
(5)

Extraordinary wages, etc.
(6)

Responsibility for meal expenses, etc.
(7)

Safety and hygiene
(8)

Job training
(9)

Workers' accident compensation
(10)

Awards and disciplinary measures
(11)

Other matters

4.6.2 Obligation to inform

Employers are required to inform workers of the work rules or any labor-management agreements as provided for in the Labor Standards Act.

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Laws and Regulations on Setting Up Business in Japan Pamphlet

The pamphlet "Laws & Regulations" is available in PDF, and outlines basic information about laws, regulations and procedures related to setting up a business in Japan. It is available in 8 languages (Japanese, English, German, French, Chinese (Simplified), Chinese (Traditional), Korean and Vietnamese).
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Section4: Documents businesses are required to submit to authorities

Section	Documents	Where documents are listed within the URL	The competent authorities and relevant web pages
4-3	Notice of Employment	See the pdf below	Ministry of Health, Labour and Welfare
4-3	Employment Agreement		Ministry of Health, Labour and Welfare
4-5	Notification of Agreement on Overtime work Working on Holidays		Ministry of Health, Labour and Welfare
4-6	The Model Rules of Employment	See "The Model Rules of Employment"	Ministry of Health, Labour and Welfare
4-9	Notification of Acquisition of Employment Insurance Qualification		Ministry of Health, Labour and Welfare(3.2MB)
4-9	Application to Enroll in Employees' Health Insurance / Employees' Pension Insurance	See "Application form"	Japan Pension Services
4-9	Labor insurance Estimated insurance premiums / Increased estimated insurance premiums / Final insurance premiums Declaration		Ministry of Health, Labour and Welfare(3.2MB)
4-9	Basic amount for calculation of monthly remuneration of person insured Health insurance and Employees' pension insurance Insurance Application to enroll in Employees' Pension Insurance for insured persons aged 70 and older		Japan Pension Services
4-9	Report of Dependents (change)	See "Report form" under "Coverage of Your Dependents" section.	Japan Pension Services
4-9	Notification of the Establishment of a Labor Insurance Relationship		Ministry of Health, Labour and Welfare(3.2MB)
4-9	Notice of establishment of the business place to which employment insurance is applied		Ministry of Health, Labour and Welfare(3.2MB)
4-9	Application for Workplace Coverage	See "Application form"	Japan Pension Services
4-9	Declaration of Tax Exemption for Salaried Employees (Change)	Select the desired format from the formats below	National Tax Agency
4-10	Income Tax Withholding Certificate		National Tax Agency

Materials listed as ‘Reference’ contain samples of documents regarding registration, visa, taxation, personnel and labor matters that are necessary when a foreign company establishes a corporation or other entity in Japan. These documents are not published by competent authorities and therefore are not official. For those who are going through the official procedures, please obtain the latest official documents from the competent authorities and related bodies or consult a person who specializes in advising on such information and procedures.

The information contained in this documents should be used at the reader’s independent discretion. While JETRO makes every effort to ensure the accuracy of the information it provides, no responsibility is accepted by JETRO for any loss or damage incurred as a result of actions based on the information provided in these documents or provided by the external links listed on these pages.

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